How it all works: terms and conditions for booking your tour with Ola Africa Travel.
1.1 The contract will become effective as from the date the invoice is completed and the deposit, referred to in Clause 2.2, is received by Ola Africa Travel (hereinafter known as the Company).
1.2 The contract is subject to the South African Law.
1.3 Any person making a reservation as per Clause 8.4 accepts the terms and conditions of this agreement set out hereunder.
How To Book
2.1 The Company Booking requests are taken without a deposit, only if the departure date is no less than 31 days. Provisional booking requests will be kept for 4 days including weekends and public holidays, after which, it rests upon the client or the agent to confirm the booking with the required deposit.
2.2 Deposit is required to confirm a provisional booking, in the following order:
0 - 45 days to departure date: 100% deposit is required within 2 days.
46 - 90 days to departure date: 45% deposit is required within 7 days.
91 - 365 days to departure date: 10% deposit is required within 30 days.
2.3 Once payment is done, proof of payment is to be sent by fax or e-mail (see Clause 8.1).
2.4 Once funds reflect in our bank account or credit card payment is done, final invoice will be sent to the client or agent, reflecting the payment done and the balance thereof together with the booking confirmation.
2.5 If the Company does not receive the full contract price 45 days (6 weeks) before the departure date, the Company may cancel the reservation without prior notice, and retain whatever deposit or other funds it has already received from the client or his agent.
How To Pay
3. Payment options to confirm any bookings:
Bank: Standard Bank of South Africa
Bank Address: Thibault Square, Cape Town 8001
Account Holder Name: Ola Africa Travel
Account Number: 070485496
3.1 We also accept major credit cards, which will incur a 5% credit card fee to the client or his/her agent of the total invoice.
Our Cancellation Policy on Confirmed Bookings
4.1 Any cancellation of a confirmed booking must be done in writing (email) to the Company whereupon cancellation charges as per Clause 4.2 will apply.
4.2 If the booking is cancelled, the following fees apply relative to the amount of notice given:
0 - 45 days to departure date: 100% of booking cost
46 - 90 days to departure date: 40% of booking cost
91 - 365 days to departure date: 10% of booking cost
In certain instances some establishments may have more stringent cancellation policies, in which case their cancellation policies will be applicable.
Please note: The notice period is calculated from the date of cancellation to the start date of the tour/safari booking.
4.3 No refund will be made by the Company if, for any reason, inclusions or parts of the tour cannot be carried out / or utilized. These would include all facets such as meals, game drives, accommodation etc. This would also apply to any client who has booked a tour but fails to undertake the tour for any reason.
Our Changes Policy
5. If a booking is changed to an earlier date than originally reserved, the Company will endeavor to change it. If the booking is for a later date, charges as per Clause 4.2 could apply. However, in certain instances some establishments may have more stringent cancellation policies, in which case their cancellation policies will be applicable.
6.1 The Company reserves the right to increase the price of any tour prior to departure due to factors beyond the control of the Company, such as, without being limited to, and increase in fuel prices, new Government legislation, accommodation price increases, fluctuations in exchange rates, etc.
6.2 If the Company announces an in increase in the tour price in terms of this Clause, such addition amount must be paid to the Company before the departure of such tour or else the Company shall have the right to cancel the tour and the charges in Clause 4.2 will apply.
Changes to Itineraries
7. The Company shall at any time have the right, in its entire discretion, to alter the terms of the booking in relation to the route, timetable, itinerary and accommodation. The Company shall, however, make every effort to offer the client an alternative tour of a comparable standard.
Should the alternative be of a lesser standard, the client will be refunded the difference, but should there be an increase, the client shall have the right to either reject the alternative and obtain a refund of the relevant portion of the original contract sum, or to accept the alternative and pay the increased cost. In the event of the client rejecting the alternative tour and claiming a refund, such rejection will be treated as a cancellation and the refund will be calculated according to Clause 4.2 hereof. The client shall have no claim against the Company for any damages arising out of the alternative booking.
Responsibility and Liability
8.1 Neither the Company nor any person acting for through and on behalf of the Company shall be liable for any loss or damage whatsoever arising from any cause whatsoever and without restricting the generality of the aforegoing shall particularly not be responsible for the loss or damage arising from any errors or omissions contained in its brochure or other literature, late or non-confirmation or acceptance or bookings, loss or damage caused by delays, sickness, injury or death, whether occasioned by negligence or not.
8.2 The Company shall have the right at any time at is sole discretion, to cancel or the remainder thereof or to make an alteration in the route, accommodation price or other details. This would include any event of any tour being rendered impossible, illegal or inadvisable by weather, avalanches, strike, war, government or other interference or due to any other cause whatsoever. The extra expenses incurred as a result thereof shall be the responsibility of the client.
8.3 The Company may at its discretion and without liability or cost to itself at any time cancel, or terminate, a client's booking and in particular, without limiting the generality of the aforegoing, it shall be entitled to do so in the event of illness or the illegal or incompatible behaviour of any client undertaking the tour, who shall in such circumstances not be entitled to any refund.
8.4 Any person making a reservation with the Company (refer to Clause 1.1) warrants that her or she has the necessary authority to enter into this contract on behalf of the person or persons included in such a booking. The person making the reservation shall be liable for the total amount due to the Company.
9.1 It is the onus and responsibility of the client to obtain the necessary comprehensive insurance before departure for any possible cancellations, medical expenses, protection or personal property and money.
9.2 The onus is upon the client to ensure that passports and visas are valid for the duration of the trip. The Company cannot be held liable for any necessary visas or other travel documents not held by clients. In the event of a client not having the necessary documentation to enter any area or country the Company shall reserve the right to leave the client a the point of entry of such area or country. In such an event, the Company will not be held responsible to the client for further travel arrangements.
Health and Personal Safety
10.1 The client shall be reasonably fit to undertake the tour.
10.2 Anti-malaria precautions should be commenced prior to tour departure. A medical doctor should be consulted for advice.
10.3 The tours offered by the Company cover a wide spectrum of the African wilds, adventures and neither the Company, its employees or agents can be held responsible for any injury or other related incidents whilst on the tour / safari.
11.1 Clients are limited to one soft sports type bag per person with a maximum weight of 20 kilograms. This includes photographic equipment and hand luggage.
11.2 Due to the rugged terrain, the Company cannot be held responsible for damage or loss of any personal items including bags, contents of bags or photographic and related equipment. Due to extremely dusty conditions, please ensure all bags are dust proof.
Air Charter and Car Hire Clause
12.1 The Company will act as the agent of the client when booking the client with a car hire company or air charter service. The client therefore contracts with the car hire company or charter service and not with the Company.
12.2 Charter flights are normally operated by smaller type aircraft such as Cessna 210. Luggage is strictly limited to 20 kgs (depending on terms of particular airline used) per person in soft hold all type bags. Due to the desert heat, it is not safe to overload aircraft thus this limit needs to be strictly controlled.